Photos, audio and video can capture different aspects of learning. Select the format that makes the observation clearer rather than recording every activity in every medium.
A practical starting point
A language tutor needs evidence of spoken explanation, but the class portfolio contains only worksheet photos. A short audio sample may answer the learning question more directly.
Turn the idea into a working routine
- Define the learning question before deciding whether text, a photograph, audio or video is necessary.
- Capture a short purposeful sample and add a note describing the context and support provided.
- Review access permissions and remove duplicates that add no meaningful evidence to the learning record.
Measure what matters
Ask whether each selected sample helps explain progress or plan instruction. Volume and file size are not measures of educational value.
Long recordings can be difficult to review and may include unrelated children. Capture only what is needed for the purpose.
What should the team agree before putting this into practice?
Agree who can record, who can view and how long the evidence remains useful. Follow your institution’s approved information practices.
MAKE IT PRACTICAL
Your planning checklist
Use this checklist during a team discussion. It tracks your planning progress, not a score of your institution’s quality. Selections stay in this page and are not submitted.
Choose the medium that answers the learning question.
About this archive: 18 March 2024 is the collection’s reference date. This article was prepared and published on 7 November 2026. It is AI-assisted editorial content; examples are illustrative and do not describe a specific customer deployment.
